Welcome to VirtualEMS
Due to the COVID-19 pandemic, we are suspending space requests for 2020-2021 until all classes have been re-scheduled. Classes will be held in many non-academic spaces so we need to be sure they are accommodated before we can return to accepting requests. If you already have an event scheduled for 2020-2021, your event space may need to be changed. The scheduling authority for Madison Union or Festival will contact you at a later date regarding those events.
If you would like to request space between now and August 24, contact the appropriate scheduler listed below.
How to Check for Space Availability: Prior to making a request for space for your event, you should check to see if the space is available. From the Browse tab on the top navigation bar, choose Browse for Space. You can view a particular building, by clicking Filter on the right hand side of the page. Choose the building you wish to view from the Facilities pull-down and click Apply. If you wish to view a different date than today, click the calendar icon by the date in the Filter. **PLEASE NOTE** - Some facilities and rooms are departmentally owned and not available for general purpose use.
Online Event Requests: We require anyone requesting space to use our online scheduling system, VirtualEMS. All student organizations wishing to book space on campus must have a certified Nuts & Bolts representative. To become certified, the representative must take the online training and pass a test to have an account created in EMS. For additional information on planning your event, please refer to the Event Management Website.
To request a user account, please contact Event Management.
Please contact the appropriate scheduler with questions regarding these facilities:
College of Health & Behavioral Studies - Jessica Shifflett (540)568-2760
College of Integrated Science & Engineering - Matthew Hunsberger (540)568-4660
Festival Conference & Student Center - Debbie Kauffman (540)568-1716
Memorial Hall - Rachel Saum (540)568-4474
Registrar - Laura Lear (540)568-7005
Showker - Kristen Herring (540)568-3252
The Union - Debbie Miller (540)568-6330
URec - Lorie Miller (540)568-8718