Welcome to VirtualEMS
How to Check for Space Availability: Prior to making a request for space for your event, you should check to see if the space is available. From the Browse tab on the top navigation bar, choose Browse for Space. You can view a particular building, by clicking Filter on the right hand side of the page. Choose the building you wish to view from the Facilities pull-down and click Apply. If you wish to view a different date than today, click the calendar icon by the date in the Filter. **PLEASE NOTE** - Some facilities and rooms are departmentally owned and not available for general purpose use.
Online Event Requests: We require anyone requesting space to use our online scheduling system, VirtualEMS. All student organizations wishing to book space on campus must have a certified Nuts & Bolts representative. To become certified, the representative must take the online training and pass a test to have an account created in EMS. For additional information on planning your event, please refer to the Event Management Website.
To request a user account, please contact Event Management.
Please contact the appropriate scheduler with questions regarding these facilities:
College of Health & Behavioral Studies - Jessica Shifflett (540)568-2760
College of Integrated Science & Engineering - Trevor Cockburn (540)568-4660
Festival Conference & Student Center - Debbie Kauffman (540)568-1716
Madison Union Scheduling - Debbie Miller (540)568-6551
Memorial Hall - Joyce Conley (540)568-6572
Registrar - Laura Lear (540)568-7005
Showker - Kristen Herring (540)568-3252
URec - Lorie Miller (540)568-8718
**Inclement Weather Alert** - If the university is closed due to inclement weather, requests will be processed on the next day the University is open. If there is a delayed opening, requests will be processed at that time.